Venue Hire Regulation 場地租借條例

Venue Hire Regulations

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1. The rates shown are accurate at the time of printing, with the hirer’s responsibility to check the latest rates with the Admin Office. Rates are subject to change without prior notice.

2. The hirer(s) should ensure that their activities in the premises of Urban Room (hereafter “The store”) are as stated in the application form and comply with all legal requirements.​

3. The hirer(s) should exercise all necessary and appropriate measures to ensure the stated capacity of the venue is duly observed.

4. The minimum hiring period is 3 hours. The hirer(s) must ensure that the use of the hired venue is confined to the hire period.​

5. The hirer(s) should never publicize, promote, campaign, or advertise their function(s) by bearing the name of The Institute nor hinting any relations or connections with The Institute apart from the address of the hired venue(s).​

6. The hirer(s) should be able to present the confirmation of payment on the date of booking.​

7. Without prior written approval from the Admin Office, the hirer(s) should not use nor enter any areas other than the venue(s) the hirer(s) have booked, including but not limited to corridor(s), staircases(s), lobby(s), etc. If the hirer(s) use or enter any areas other than the venue(s) the hirer(s) have booked without prior written approval from the Institute, the hirer(s) are liable for all possible loss and damage.​

8. The hirer(s) should only use the provided or rented equipment and facilities in the booked venue(s) and are responsible for reinstating the equipment and facilities to its original condition immediately after use. The hirer(s) should use such equipment and facilities in a careful and proper manner, while no alternations modifications, attachments and/or additions to the facilities and equipment are allowed.​

9. The hirer(s) are liable for any loss or damage of the provided or rented equipment and facilities made by representatives, employees, agents or invitees of the hirer(s). The hirer’s should reimburse the store the total cost in relation to repairing or replacing the loss and damage of the provided or rented equipment and facilities.​

10. The hirer(s) should include sufficient time for setting up and dismantling work at the booked venue(s) and all cleaning and removal of brought-in materials must be completed within the hiring period. The store will only accept delivery of goods and equipment on behalf of the hirer(s) within 24 hours prior the hiring, and will not responsible for any lost and damage.  

11. The hirer(s) should not post materials on areas which may cause damages or stains to building fabrics including floor, wall, ceiling etc. The hirer(s) should reimburse the Institute of the total cost in relation to repairing or eliminating damages and stains caused by the hirer(s). The hirer(s) cannot stick any materials on the wall of the venue.

12. ​Any smoke, flame or explosion or device or substance causing smoke, flame or explosion to create effects; party cannon, confetti cannon and confetti shooter alike are prohibited for use in all rented venues and common areas of The store.

13. ​The hirer(s) should remove their own property including decorative, promotional and packing materials from The store before departure. If any property or materials belonging to the hirer(s) is found in any area(s) of the store, the Admin Office may remove or store the same in such manner as they consider necessary, and on demand, the hirer(s) should reimburse the store of the total cost incurred by such removal and storage.

14. ​The hirer(s) should bear the liability of having placed appropriate insurance to cover all eventualities during the use of the booked venue(s) including third parties liabilities etc.

15. ​Neither the store nor its employees will be liable for any claim of loss and/or damage due to malfunction and/or deficiency of the hired audio visual equipment and/or audio and video recording services howsoever caused. The hirer(s) may receive a refund only limited to the exact hire charges(s) of the unavailed equipment and/or services.  

16. ​No cooking and washing facilities are available and all food to be served must be brought in ready-prepared, and all brought-in catering materials and waste (containers, glassware and tableware, left-over food, beverage etc.) must be removed from the hired venue(s) by the hirer(s) or the hired caterer before departure Flame cooking, gas or high-voltage electrical appliance and gas bottles for cooking are prohibited within The store at all times.

17. The store is responsible for general cleaning of the hired venue(s), but can arrange waste disposal service for the hirer(s) at an additional charge.

18. Smoking is prohibited in the store.

19. For safety and security purposes, our CCTV system monitors is monitoring most indoor and outdoor areas of our property 24 hours a day. Footage of your visit may be continuously recorded on our CCTV system for data collection.

20. Urban Room reserves the right to modify the above regulations without prior notice.

21. In the event of any disputes, Urban Room reserves the right to make the final decision.

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場地租借條例

 

1. 顯示的費率為印刷時的正確費率，租借方有責任向本店查詢最新費率。費率如有更改，恕不另行通知。

2. 租借方應確保其在Urban Room（以下簡稱“本店”）場地內的活動與申請表中所述一致，並符合所有法律要求。

3. 租借方應採取一切必要和適當的措施，以確保場地的額定容量得到適當遵守。

4. 最短租借時間為3小時。租借方應確保所租借場地僅限於租借期間使用。

5. 租借方不得在宣傳、推廣、宣傳或廣告其活動時使用本店的名稱，也不得暗示與本店的任何關係或聯繫，除了租借場地的地址外。

6. 租借方應能夠在預訂日期出示付款確認。

7. 未經行政辦公室事先書面批准，租借方不得使用或進入任何未租借的區域，包括但不限於走廊、樓梯、大堂等。如果租借方在未經本店事先書面批准的情況下使用或進入未租借的區域，租借方應對可能的一切損失和損害負責。

8. 租借方應僅使用所提供或租借的設備和設施，並負責在使用後立即將設備和設施恢復到其原始狀態。租借方應以謹慎和適當的方式使用這些設備和設施，不得對設施和設備進行任何更改、修改、附件和/或添加。

9. 租借方應對租用的設備和設施的損失或損害負責，該損失或損害是由租借方的代表、員工、代理商或受邀者造成的。租借方應賠償本店因修復或更換所提供或租借的設備和設施的損失和損害所產生的全部成本。

10. 租借方應在租借場地進行設置和拆卸工作時留出足夠的時間，所有清理和移除的材料必須在租借期內完成。本店將只接受在租借前24小時內交付的貨物和設備，並且不對任何丟失和損壞負責。

11. 租借方不得在可能損壞或污漬建築結構（包括地板、牆壁、天花板等）的區域張貼材料。租借方應賠償學院因租借方造成的損害和污漬修復或消除所產生的全部成本。租借方不得將任何材料黏貼在場地的牆上。

12. 在本店的所有租用場地和公共區域，嚴禁使用煙霧、明火、爆炸物或任何能夠製造煙霧、明火或爆炸效果的裝置或物質；派對大炮、彩帶大炮和派對噴射器等均禁止使用。

13. 承租人應在離開本店之前清除他們自己的財產，包括裝飾、宣傳和包裝材料。如果在本店的任何區域發現承租人的任何財產或材料，行政辦公室可能會根據需要將其移除或存儲。在要求下，承租人應賠償本店因此而產生的全部費用。

14. 承租人有責任購買適當的保險，以覆蓋在使用租用場地期間發生的所有意外事件，包括第三方責任等。

15. 本店及其員工對於因所租用的音視頻設備和/或音頻和視頻錄製服務的故障和/或不足而引起的任何損失和/或損害概不負責。承租人可能僅能獲得限於未使用的設備和/或服務的確切租金的退款。

16. 沒有烹飪和洗滌設施可用。所有要提供的食品必須事先準備好。承租人或承租的餐飲服務提供商必須在離開之前從租用的場地清除所有帶來的餐飲材料和廢物（容器、玻璃器皿、餐具、剩菜、飲料等）。在The store內嚴禁使用明火烹飪、煤氣、高電壓電器和煤氣罐進行烹飪。

17. 本店負責租用場地的一般清潔工作，但可以額外收費為承租人提供廢物處置服務。

18. 本店嚴禁吸煙。

19. 為了安全和保安的目的，閉路電視系統每天24小時監控本店的大部分室內及室外部份。我們的閉路電視系統您的訪問畫面可能會在數據持續記錄。

20. Urban Room 有權更改上述各項規則而毋須作出事前的通知。

21. 如有任何爭議，Urban Room保留一切最終決定權。